Everything you need from one supplier
Setting up a festival site involves dozens of moving parts. The last thing you need is chasing five different hire companies to piece together your equipment. With GT Trax, every core site item comes from a single supplier -- from the trackway that gets your vehicles in, to the furniture your guests sit on.
This checklist covers the five essential categories every festival site needs, with space to record quantities as you plan.
1. Trackway and Vehicle Access
Before anything else, you need to get vehicles, plant, and crew onto the site. Without proper access routes, even the best-planned festival grinds to a halt before it starts.
Our trackway solutions handle everything from HGVs delivering stages to light vehicles servicing food stalls. Key considerations:
- Access road from the public highway to the site perimeter
- Internal haul routes for stage and marquee deliveries
- Emergency vehicle access lanes (fire, ambulance, police)
- Car park entrance and exit routes
- Compound areas for crew parking and vehicle holding
Product options: Signaroad heavy-duty panels for main access routes, EuroMat or TuffTrak for lighter compound areas.
2. Pedestrian Walkways
Once vehicles are sorted, the next priority is how people move around. Festival-goers, staff, performers, and suppliers all need safe, stable routes regardless of weather.
Our walkway systems keep foot traffic off the grass, preventing mud baths and keeping the site accessible for wheelchairs and pushchairs. Key areas to cover:
- Main entrance to arena routes
- Pathways between stages and performance areas
- Routes to toilets, bars, and food courts
- Back-of-house staff walkways
- Accessible routes for wheelchair and pushchair users
- Campsite to arena connecting paths
Product options: WalkOvers for heavy footfall routes, LiteTrax GridMat for lighter paths, LuxTrax Marquee Flooring for VIP areas and covered spaces.
3. Fencing and Barriers
Crowd management and site security depend on robust, well-planned barriers. From perimeter fencing that secures the entire site to crowd barriers that manage stage-front surges, getting this right is non-negotiable.
Our fencing and barriers range covers every scenario. Checklist:
- Perimeter fencing -- full site boundary
- Crowd control barriers at front of stage
- Queue management barriers at entry points, bars, and food areas
- Backstage and artist area security fencing
- Temporary fencing around equipment compounds and generators
- Pedestrian guidance barriers for directing flow
Product options: Steel crowd barriers, Heras fencing for perimeters, pedestrian barriers for queue management.
4. Event Furniture
Seating, tables, and site furniture are easy to overlook in the rush of planning, but they make the difference between a bare field and a welcoming festival. From VIP areas to staff rest zones, furniture completes the site.
Our event furniture range includes everything needed for comfortable, functional spaces. Checklist:
- Seating for VIP and hospitality areas
- Tables for food courts and catering zones
- Benches and picnic tables for general seating areas
- Bar stools and high tables for drink service areas
- Staff welfare area furniture (break rooms, sign-in points)
- Artist and backstage seating
5. Protection Ramps
Temporary ramps bridge the gaps -- literally. Cable protectors keep power, audio, and data cables safe from foot and vehicle traffic. Access ramps ensure the site is accessible to everyone, while threshold ramps smooth the transition between surfaces.
Our protection ramps prevent trips, protect cables, and make your site accessible. Checklist:
- Cable protectors across pedestrian walkways
- Cable protectors across vehicle access routes (heavy-duty)
- Wheelchair access ramps at stage and viewing platform entry points
- Threshold ramps at marquee and cabin entrances
- Loading ramp access for equipment and deliveries
Site Quantities Planner
Use the table below to estimate what you need. Fill in approximate quantities as you work through each area of the site.
| Equipment Type | Area / Location | Estimated Quantity | Notes |
|---|---|---|---|
| Trackway panels | |||
| Walkway panels | |||
| Crowd barriers | |||
| Fencing panels | |||
| Picnic benches | |||
| VIP seating | |||
| Cable protectors | |||
| Access ramps |
Why One Supplier Matters
Relying on a single supplier for all site equipment is not just convenient -- it is strategic. One point of contact means one delivery schedule, one set of paperwork, and one team who understands your entire site layout.
GT Trax has supported the UK events industry for more than 20 years. We deliver nationwide, offer flexible hire periods, and provide expert advice on what you need and where. When something changes at short notice -- and it always does -- you are not juggling five phone calls. You make one.
Get in touch to discuss your festival site requirements and receive a tailored quote covering all five categories above.